Executive Assistant – Trilingual (Italian, French, English)

About the role

We are looking for a highly professional Senior Executive Assistant who is fluent in Italian, French and English to support a senior executive in a fast‑paced, office‑based environment. The role demands meticulous diary management, complex international travel coordination and strict confidentiality.

Key responsibilities

• Manage a highly complex agenda, scheduling meetings across multiple time zones and handling last‑minute changes.
• Organise international travel, including flights, accommodations, drivers, pilots and other service providers.
• Handle email correspondence, follow‑ups and communications in line with the executive’s expectations.
• Act as gatekeeper, setting professional boundaries with internal and external stakeholders.
• Provide on‑call support one weekend out of two for urgent matters.

Required profile

• Significant experience supporting senior or C‑level executives.
• Trilingual proficiency in Italian, English and French (mandatory).
• Strong analytical abilities, high organisation and the capacity to work under pressure.
• Excellent judgment, discretion and a professional demeanour.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Video conferencing platforms