Junior Executive Assistant – Italian/English

About the role

We are looking for a motivated Junior Executive Assistant to support the Chairman in a fast‑paced, highly confidential international environment. Reporting to the Personal Assistant and coordinated daily by the Senior Executive Assistant, you will handle complex diary management and travel logistics while developing your executive support skills.

Key responsibilities

• Manage the Chairman’s constantly changing agenda across multiple time zones.
• Coordinate meetings, video conferences, appointments and related logistics, often on short notice.
• Organise business and personal travel, including flights, hotels, transfers and detailed itineraries.
• Handle incoming and outgoing emails, calls, invitations and correspondence with professionalism.
• Maintain and update contact databases and administrative records.
• Liaise with internal and external stakeholders, including senior executives and high‑level contacts.
• Collaborate closely with the PA, Senior Executive Assistant and the broader assistant team to ensure seamless priority coordination.
• Uphold absolute discretion, confidentiality and professionalism when dealing with sensitive information.

Required profile

• Fluent in Italian and English (both written and spoken); French is a strong advantage.
• Higher education degree preferred (Bachelor’s or equivalent).
• Previous internship or early‑career experience in executive support, administration, coordination, hospitality, finance, consulting or similar fast‑paced environments.
• Experience in an international or high‑demand setting is a plus.
• Strong organisational abilities, attention to detail and excellent time‑management skills.

Required skills

• Excellent command of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with CRM systems, videoconferencing tools and WhatsApp.
• Comfortable working within the Apple ecosystem (iPhone, iPad).
• Strong database management and organisational skills.

What we offer

• Competitive net salary of €2,200‑€2,600 per month, paid 13 times a year.
• Alternating shift schedule with occasional on‑call weekend availability.
• Opportunity to develop within a demanding executive support function in an international environment.