Executive Assistant & Beauty Operations Coordinator

About the role

We are looking for a proactive Executive Assistant who will also coordinate beauty operations for a fast‑growing Monaco‑based brand. Reporting directly to the founder and management team, you will keep daily activities running smoothly while supporting product launches and events.

Key responsibilities

• Manage calendars, travel, meeting agendas and take detailed notes for the founder and senior team.
• Coordinate product shipments, stock, PR packages and gifting, liaising with suppliers and logistics partners.
• Support the planning and execution of product launches, pop‑ups and brand events in Monaco and beyond.
• Maintain the Monaco office – supplies, visitors, shared files, trackers and basic admin such as invoicing follow‑up and expense tracking.
• Prepare presentations, reports and internal documents while handling confidential information with discretion.

Required profile

• 3+ years of experience as an executive assistant, office coordinator or operations assistant, preferably in beauty, fashion, luxury or lifestyle.
• Excellent organization, time‑management and attention to detail; calm under pressure and able to juggle multiple priorities.
• Fluent English; French is a strong plus, additional languages a bonus.
• Based in or able to commute to Monaco with the right to work there.

Required skills

• Google Workspace
• Microsoft Office
• Notion or similar project‑management tools

What we offer

• Full‑time, hybrid role with on‑site presence in Monaco.
• Direct exposure to the founder and all areas of the business.
• Opportunities to grow as the brand expands, including access to launches and events.
• A small, supportive team that values initiative and good taste.