Curriculum & Planning Coordinator

About the role

The Coordinator – Curriculum & Planning joins the Academic Operations & Student Experience department at the International University of Monaco. This hands‑on position is responsible for building and maintaining semester timetables, managing program structures, and ensuring that students and faculty have accurate scheduling information throughout the academic year.

Key responsibilities

• Own the full planning cycle: translate program structures into published schedules, allocate courses to slots, rooms and faculty, and resolve conflicts.
• Manage in‑semester changes such as faculty unavailability, room reassignments, make‑up classes, and keep all related information consistent.
• Plan exam periods, including room assignments and invigilation needs, in collaboration with Academic Administration.
• Maintain accurate program data in planning files, contribute to the academic calendar, and support annual program review and accreditation documentation.
• Communicate key deadlines to students, keep program information up‑to‑date, and participate in cross‑department initiatives to improve the student journey.

Required profile

• Master’s degree with 2–3 years of experience in academic administration, program coordination or related higher‑education roles.
• Professional fluency in English and French, both spoken and written.
• Rigorous, reliable, and comfortable working within documented processes.
• Strong scheduling mindset: able to handle multiple interdependent constraints and rework timetables under pressure.
• Excellent organizational skills, proactive, detail‑oriented, and a clear communicator with students, faculty and colleagues.

Required skills

• Advanced Microsoft Excel (VLOOKUP/XLOOKUP, pivot tables, structured tables, data cleaning).
• Proficiency with the Microsoft 365 suite.
• Familiarity with academic information systems (a plus).