IT Office & Project Coordinator – Global Sports Organization

About the role

World Athletics is seeking an IT Office & Project Coordinator to provide high‑quality administrative and operational support to the CIO and the wider IT department. The role bridges technology initiatives with functional areas, ensuring projects align with the organisation’s values and strategic goals.

Key responsibilities

• Act as the primary coordination point between the IT department, internal stakeholders, and external suppliers.
• Capture, clarify, and track technology requirements, documenting actions, owners, decisions and dependencies.
• Manage departmental processes such as procurement administration, budget monitoring, contract administration, licensing, meeting organisation and record keeping.
• Utilise AI‑enabled tools and modern office applications to improve productivity, produce high‑quality documents, summarise information and streamline workflows.
• Support the CIO in project monitoring, reporting and stakeholder communication.

Required profile

• Strong organisational and coordination abilities with a keen eye for detail.
• Excellent written and verbal communication skills in English.
• Ability to work autonomously while fostering a collaborative, service‑oriented team culture.
• Interest in sport, technology and large‑scale international events.

Required skills

• Proficiency with modern office software (e.g., Microsoft Office, AI‑enabled productivity tools).
• Experience in procurement, budget tracking and contract administration.
• Familiarity with project coordination and requirement‑management processes.