Office Manager & Administrator

About the role

CarloCarlo is a fintech startup headquartered in Monaco that connects consumers with independent merchants through payments, cashback and rewards. The company is looking for an Office Manager & Administrator to take full ownership of the Monaco office, ensuring a smooth and well‑organised environment for the growing team.

Key responsibilities

• Manage the physical office space – cleanliness, maintenance, equipment, and supplier relationships.
• Oversee procurement of supplies and coordinate building services.
• Handle the finance inbox, process invoices and bills, and work with the Finance team to ensure timely payments.
• Maintain company documentation such as insurance policies, contracts, tax filings and agreements.
• Support onboarding of new hires, coordinate monthly payroll processes, keep employee records and assist with HR activities.
• Plan and execute internal events, off‑sites and team‑building activities, from venue selection to on‑day logistics.
• Assist cross‑functional projects – tracking timelines, supporting budget preparation, expense reporting and research.

Required profile

• Minimum 3 years of experience in office management or business administration.
• Proven experience organising events or off‑sites.
• Background in a fast‑paced startup or small company where priorities shift quickly.
• Experience supporting Finance and HR functions.
• Fluent in French and English; Spanish is a plus.

Required skills

What we offer

• Full‑time permanent contract.
• Dynamic fintech environment with a small, founder‑led team.
• Opportunity to shape the office culture and processes from the ground up.
• Collaborative, multi‑national setting across Monaco, France and Spain.