Administrative Assistant – Recruitment & HR Support

About the role

We are seeking a highly organized Administrative Assistant to support senior management in a prestigious family office in Monaco. The role combines traditional office administration with recruitment and day‑to‑day HR coordination, requiring discretion and a proactive attitude.

Key responsibilities

• Provide daily administrative assistance to senior management, including calendar management, meeting coordination and travel arrangements.
• Prepare correspondence, reports, presentations and maintain both physical and digital filing systems.
• Assist in drafting and posting job descriptions, manage applicant tracking, schedule interviews and conduct initial CV screenings.
• Support onboarding processes, maintain employee records, prepare employment contracts and liaise with external payroll and benefits providers.
• Coordinate office supplies, vendor relationships and liaise with external consultants.

Required profile

• Previous experience in administrative support or office management.
• Exposure to recruitment or HR processes is highly desirable.
• Excellent written and verbal communication in English and French.
• Strong organizational, multitasking and problem‑solving abilities.
• Professional, polished and service‑oriented attitude with the ability to handle confidential information.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint

What we offer

• Opportunity to work in a discreet, high‑profile family office environment.
• Broad exposure to administration, recruitment and HR functions.
• Collaborative, high‑performing team culture.
• Competitive compensation aligned with experience.